September 2021

This Privacy Notice explains how your personal data may be collected and processed by Ogilvy Group Holdings Ltd (“we” or “us”) for the purpose the #MARTINIMoments campaign.

We respect the privacy of all participants entering this competition. We will only be requesting personal information from the four competition winners, there is no other requirement to share personal data with us. We recognise that when you choose to provide us with information about yourself, you trust us to act in a responsible manner with that information. This privacy policy contains important information about the personal data we collect and how we use that information.

The controller of your personal data is: Ogilvy Group Holdings Ltd, Sea Containers House, 18 Upper Ground, South Bank, London SE1 9RQ, United Kingdom.

Purpose of Collecting Your data

The purpose of collecting data is to arrange the competition prize with the four winners of the competition.
We will not collect or store personal data from anyone other than the winners.
The four winning entries will be contacted via Instagram (direct message) to ask for their contact details in order to arrange delivery of the prize.
Data will not be collected for any other purpose other than arranging the prize fulfilment.

What personal data do we collect and process?
We will collect the below data in order to contact you:

• First Name
• Last Name
• Email Address
• Telephone Number

How do we use your personal data?
We will use your personal data in the following ways. We are also required by law to state a “legal basis for processing”, i.e. to tell you on what grounds we are allowed to use your information, and this is also set out below:

Do we share your information?
We are a global company and therefore we may transfer your personal information to countries around the world including the US and other countries outside Europe. We will, where the country to which your data is transferred has not been found to provide an adequate level of protection, put in place appropriate safeguards (we use standard contractual clauses) to ensure your information is protected.

How long do we keep your information?
Your personal data will be kept only for as long as is necessary for the purposes for which it was collected. We will delete the data three months after the fulfilment of the prize.

How do we protect your information?
We take appropriate measures to ensure that your personal information disclosed to us is kept secure, accurate and up to date.

Your rights
You are entitled to ask:
1. for a copy of the personal data we hold about you, and details about how we are processing your personal data;
2. to have any inaccuracies in your personal data corrected, and;
3. to have your personal data erased, or for our use of it to be restricted, if they are no longer necessary in relation to the purposes for which they were collected.
Please contact us using the details set out below if you would like to exercise any of these rights.
You also have the right to make a complaint to the supervisory authority if you’re not happy with how we’ve handled your personal data. In the UK, the supervisory authority is the Information Commissioner’s Office (http://www.ico.org.uk).

How to contact us
If you wish to exercise any of your rights in relation to your personal data or if you have any queries about how we use your personal data, please let us know by contacting us at the following address: [email protected]

Changes to this privacy policy
We review this privacy policy on a regular basis to ensure that it is up-to-date with our use of your personal data, and compliant with applicable data protection laws.

We reserve the right, at our discretion, to revise this privacy policy at any time. The updated privacy policy will be posted on our website. You are encouraged to review this privacy policy from time to time.

Data Protection Officer for Ogilvy UK Group Holdings Ltd
The Data Protection Officer is Paul King and his contact details are [email protected].